BillCadenceDiscuss Your Workflow

Price increases and renewals

Review your next subscription price increase before it reaches customers.

A company-wide price change can turn repeating invoice templates into a high-risk spreadsheet project. BillCadence is designed to organize affected subscriptions, effective dates, negotiated exceptions, and upcoming invoice impact in one controlled workflow.

Discuss Your Billing WorkflowSee how BillCadence works
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The breaking point

A single pricing decision creates hundreds of customer-level billing decisions.

  • Customers renew on different dates and under different terms.
  • Negotiated exceptions must be preserved while standard pricing changes.
  • Templates are edited individually and checked against a separate spreadsheet.
  • The financial impact is difficult to confirm before invoices are created.

A controlled workflow

Treat a price increase as one change set with customer-level control.

BillCadence is designed to keep subscription changes visible and reviewable before they become accounting transactions.

  1. 01

    Define the proposed pricing change

    Identify the affected products, subscriptions, new pricing, and effective-date policy.

  2. 02

    Preserve customer exceptions

    Separate negotiated terms, renewal timing, and accounts that require individual review.

  3. 03

    Preview billing impact

    Compare current and proposed invoice amounts before the change reaches customers.

  4. 04

    Approve the change set

    Resolve exceptions and approve ready customer changes with a visible record of the decision.

  5. 05

    Post and reconcile

    Create the resulting invoices in QuickBooks Online or Xero and verify the posted outcome.

A practical example

A renewal increase should be reviewable before it becomes an invoice cleanup project.

Before BillCadence
  • Maintain affected customers in a spreadsheet
  • Calculate dates and exceptions manually
  • Edit repeating templates individually
  • Discover missed terms after invoices post
With BillCadence
  • Organize the proposed increase as one change set
  • Review renewal timing and exceptions
  • Preview customer and portfolio impact
  • Approve, post, and reconcile the results

Keep your accounting system

BillCadence manages future billing. QuickBooks Online or Xero remains the ledger.

Review subscription schedules and invoice intent in BillCadence, then create approved invoices in the accounting system your team already uses. Posted invoices, payments, credits, and the books stay there.

Planning a price increase or major renewal event?

Walk us through the customer rules and manual work involved. We’ll explore whether BillCadence fits the process.

Discuss Your Workflow