SaaSync begins
Matt and Travis founded SaaSync to help SaaS companies connect the systems that run their businesses.
About BillCadence
Built after years inside real QuickBooks Online and Xero billing workflows.
BillCadence did not begin with a theory about how subscription billing should work. It grew from seeing how it actually works as companies become more successful—and more complex.
QuickBooks Online and Xero integrations
The team begins building integrations with QuickBooks Online and Xero.
Nearly 900 companies
SaaSync has now worked in some capacity with nearly 900 companies using one of those accounting platforms.
The pattern we kept seeing
Growing businesses outgrow static billing processes.
QuickBooks Online and Xero give companies enormous flexibility. A blank invoice can represent almost any commercial arrangement. That freedom is useful—but it also means billing models can become as complicated as the people designing them can imagine.
Over time, customer-specific prices, add-ons, seat changes, renewals, pauses, cancellations, and special service periods accumulate. The complete billing logic stops living in one place. It becomes divided among repeating templates, spreadsheets, calendar reminders, email, and the memory of the people doing the work.
What experience taught us
The problem is not a lack of effort. It is a lack of structure.
- Flexibility creates complexity when each customer can have different products, prices, dates, and service periods.
- Spreadsheets and institutional knowledge work until changes become too frequent—or the person who understands the process is unavailable.
- Billing mistakes are rarely caused by one dramatic failure. They accumulate through missed changes, overlapping service periods, gaps, and inconsistent exceptions.
- Growing companies often need more control without the disruption of replacing the accounting system their team already trusts.
Why BillCadence
Billing should become more controlled as a company grows—not more dependent on memory.
We believe subscription changes should be visible, effective-dated, and reviewable before they reach a customer. Finance should be able to see the next invoice, understand why it exists, approve it, and reconcile the posted result.
We also believe companies should be able to gain that control without abandoning QuickBooks Online or Xero. BillCadence is the controlled layer between changing subscriptions and the ledger—not a replacement for the ledger itself.
Help us build it well
Bring your real billing complexity to the private beta.
The beta is free, human-approved, and designed around close collaboration with the teams participating.